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Library Research Support: Open Research: Publishing research data

This guide is intended to provide advice and support on open access research, including guidance around Durham Research Online (DRO), open access publishing, research data management and related topics.

1. Prepare and organise

  • Put all the files which support your findings in one folder
  • Prefer open file formats to commercial formats
  • Use descriptive file names
  • Use a logical file structure
  • Include a README.  (Template created by Cornell University.)
  • Include processing scripts (if any) or a link to your scripts in a public code repository

2. Choose a repository

3. Deposit data

Each repository has its own deposit procedure.  At Durham, the procedure is:

  • Follow Step 1 to prepare your files
  • Compress the folder
  • Log in to the research data repository
  • Click 'Share your work'
  • Upload one compressed file
  • Enter as much detail as possible in the deposit record including:
    • paper abstract
    • funder
    • research methods
    • subject keywords
  • When finished, select Permissions tab and click 'Open access pending'

A member of the Research Support Team will review your deposit and get in touch.  After approval, you will get a DOI for your research data.  Current Durham RDM policy is to keep all research data in the repository indefinitely.

4. Cite data

Cite your own data in your research paper.  The bibliographic format, recommended by DataCite is:

Creator (PublicationYear):  Title.  Version.  Publisher.​  (resourceTypeGeneral).  Persistent identifer​

Example 1:

Breckon, T ; Tiancheng, G (2018): Pretrained neural network models for Guo 2018 study, TensorFlow format.  Durham University.  (dataset).  DOI:

Example 2:

Dabrowski, K (2018):  Computing small pivot-minors.  Durham University.  (software).  DOI:


N.B. Best practice is to express your DOI as a fully, resolvable hyperlink.  That is, express it as instead of abbreviating it to 10.15128/r1t722h881p.  The former resolves, the latter does not.